ACC's Tech Tips
The truth is, technology only works as well as we use it, so why not maximize its potential?
ACC's tips and hints are a way to help you make the most of the everyday applications you use, introduce you to new features and functionality that you may not know about, and keep apprised of things like security best practices. This can help you stay more connected and work smarter instead of harder. We're continuously adding to this list to create a resource you can return to often!
Take Quick Screenshots with Snipping Tool or Snip & Sketch
The Snipping Tool, available in Windows 10, Windows 8.1, and Windows 7 gives you a quick way to capture all of your screen or a selected portion with free-form, rectangular or window snips.
Just click the Start menu button in the lower left-hand corner, type in "snip," and snip away!
Take a snapshot to copy works or images from all or part of your PC screen, then use the tool to make pen or highlight notes, edit with 3D paint, save or share with copy and paste.
Similar to the Snipping Tool, the newer Snip & Sketch offers the ability to take snips of all or part of your screen, make notes with a pen, and highlight. It also includes a ruler to help with those straight lines! Just a press Windows key + Shift + S to bring up a snipping toolbar.
DATA LOCATION and BACKUPS AFTER COVID-19
Many companies had to quickly make the switch to have staff working from home. Now that we’re settled in at home, do you know where files are being saved? They could be on a work PC, a home PC, on a flash drive, in Microsoft 365, or another cloud service? If you're not sure, now is a great time to look at where those files are being saved and if they’re being backed up.
Schedule Social Media Posts Well In Advance!
In today's world, maintaining an online presence is key for many industries. Social media is an easy way to create brand exposure and drive traffic to your website, but it can sometimes be time consuming and difficult to stay on top of posting regularly. There are many useful tools available, including SEMrush, Hootsuite, and more that allow you to schedule social media posts in advance. These tools allow you to schedule posts to Facebook, LinkedIn, Twitter, and Pinterest all within one interface. Schedule posts days in advance or fill out your entire calendar for the coming months in one easy location, then all posts are automatically uploaded to your desired social media platform at the exact time of your choosing. One thing to note is that Instagram posts generally can't be created within these third-party tools as part of their rules, so these posts will have to be done manually.
Sync SharePoint and Teams files with the OneDrive sync app
Did you know? You can sync your SharePoint or Teams files to a folder on your computer where you can work directly in File Explorer and access the files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically!
1. On the Microsoft 365 app launcher, choose "SharePoint" or "Teams," then select the site with the files you want to sync.
5. To sync the files on another computer, go to that computer, and follow these steps again.
Password Reuse Is a Bad Day Waiting to Happen
What do we mean by password reuse? As the name implies, it's when we have one password we use for all (or many) of our accounts online. The problem with using the same password for multiple accounts is that when one of those accounts gets compromised, criminals use them on other well-known services (think email and bank accounts) to gain access to your other accounts. This can lead to a cascade of account compromises. Even if you are slightly modifying your password, such as changing a "1" to a "2," criminals have that covered by using tools with algorithms that test multiple variations in seconds.
So, what can you do?
Use different passwords or passphrases for accounts
- Use multi-factor authentication wherever possible! This is another form of authentication, such as a code you enter from an Authenticator app on your cell phone. This greatly reduces the chances for account compromise.
On a related note, since we all have far too many accounts to log in to today, keeping track of different credentials can be made easier with a password manager tool. However, security measures of these tools differ greatly. Contact us for our recommendations!
ORGANIZE WITH THE ELECTRONIC NOTEBOOK THAT'S AVAILABLE FROM ANYWHERE
Keep your ideas, information and all things organized in OneNote, an electronic notebook that you can "carry" with you everywhere from your desktop to mobile devices.
Use it for ideas, note taking, meeting notes, client info, project info, and anything else you need to organize.
You can type in it, copy and paste from other sources (including websites), record audio notes, add online videos, add files, draw or take notes with a stylus, and more. You can also use tags to identify items such as important or "to-do" items. Use one of the built-in tags or create your own.
If you haven't tried OneNote yet, we encourage you to check out this valuable tool!
Schedule appointments across companies without emails back and forth!
It can be time consuming and sometimes confusing to get an appointment or meeting scheduled with multiple people from multiple companies (or, let’s face it, sometimes in the same company).
Using Microsoft’s FindTime, you can select what days and times work for you when you create the email.
Everyone you send the email to selects the best times for them and can even suggest another date and time.Once everyone has voted for their best time, the meeting is auto-created. Done!
Download and learn more here.
Easily Manage Employee Shifts in MS Teams!
The Shifts app, located within Microsoft Teams, lets managers create, manage, and update shift schedules. Employees and their managers can use their mobile devices to manage schedules and keep in touch. Employees can view their upcoming shifts and request to swap shifts, offer a shift, or request time off.
Additional features include sending personal messages, sending group messages, adding daily notes, and more!
Build a form and share responses in minutes
Microsoft Forms is an app within Office 365 that allows you to do a number of things, including:
Create surveys, quizzes, and polls, and easily see results as they come in.
Invite others to respond to your form using any web browser, and even on mobile devices.
Use built-in analytics to evaluate responses as they're submitted.
Export form data, such as quiz results, to Excel for additional analysis or grading.
Start your new form here by following a few easy steps!
Scan Documents from your phone
Microsoft’s Office Lens is a free app you can download for your devices. Simply select what you’d like to capture: documents, whiteboards, business cards, or photos. Take the picture with the camera on your device.
Office Lens will automatically crop, flatten, and remove light glare to create a clean result. You can adjust the crop if necessary. Save it to OneDrive, OneNote, or another location. This is a great way to scan items when you’re working remotely or on-the-go, keep them in a centralized location, and access them from your everyday business applications!
Download from the Apple App Store or Google Play Store to get started.